Accounts Payable Specialist

Job Summary:

The Accounts Payable Specialist (Salary, Non-Exempt) reports directly to the Finance Accountant. This position requires the ability to work independently while collaborating effectively with employees across the company. The Accounts Payable Specialist is responsible for a variety of accounts payable tasks, including but not limited to:

Essential Functions:

• Invoice Processing
  • Review, verify, and process invoices in a timely manner
  • Ensure invoices are properly coded and comply with company policies
  • Resolve discrepancies and communicate with vendors as needed
• Payment Processing
  • Prepare and process payments, including check runs, ACH, and wire transfers
  • Ensure all payments are made on time to avoid late fees
  • Track and reconcile accounts payable transactions
• Vendor Management
  • Maintain and update vendor records, ensuring accurate contact and payment information
  • Handle vendor inquiries regarding payment status or discrepancies
  • Negotiate payment terms with vendors when necessary
• Expense Reporting
  • Review employee expense reports for accuracy and compliance with company policies
  • Process reimbursements in accordance with company guidelines
• Compliance and Audit
  • Ensure compliance with internal controls, company policies, and applicable regulations
  • Assist in external audits and provide necessary documentation related to accounts payable
• Record Keeping and Reporting
  • Maintain accurate and organized records of all accounts payable transactions
  • Prepare and analyze accounts payable reports for management
• Process Improvement
  • Identify opportunities for process improvements to streamline the accounts payable workflow
  • Propose and implement changes to increase efficiency and reduce errors

Additional Responsibilities:

This description reflects the principal functions of the job for the purpose of job evaluation. It should not be construed as a detailed description of all work requirements of the job nor shall be construed as giving exclusive responsibility for every function described.

Knowledge, Skills, and Abilities:

• Associate’s degree in accounting or a related field, or a minimum of 3 years of experience in accounts payable or a comparable role
• Proficient in using ERP systems and accounting software to manage and process transactions efficiently
• Proficient in Microsoft Excel and general knowledge of other Microsoft Office tools
• Exceptional ability to review invoices and reconcile accounts with a high degree of accuracy
• Proven ability to handle sensitive financial data with discretion and maintain confidentiality in all aspects of work
• Strong written and verbal communication skills for effectively interacting with vendors, team members, and management
• Excellent organizational and time management abilities, with a demonstrated capacity to manage multiple tasks and meet deadlines
• Ability to identify and resolve discrepancies or issues in a timely and efficient manner
• Capable of maintaining efficiency and focus during periods of high volume or tight deadlines
• Ability to work effectively both independently and within a team environment to support department goals and organizational needs

Character, integrity, and trustworthiness are very important attributes that NSH USA Corporation looks for in all candidates.

Salary Range: $50,000-$60,000 (annually – salary, non-exempt)

NSH USA offers a complete medical/health care plan, 401(K), and incentive programs.
Equal Opportunity Employer Veterans/Disabled